We’ve all been there: the nervous click of the “submit” button, followed by a mix of anticipation and dread. What happens next? Whether you’re picturing a shower of confetti or bracing for a digital rejection letter, the post-submission phase is crucial for any grantseeker.
Let’s break down what to expect, whether you’re celebrating a win or strategizing after a loss.
When the Fat Lady Sings (and You’re Dancing!) – Winning the Grant
Congratulations! Your hard work paid off. But don’t rest on your laurels just yet. The real work is just beginning.
1. The Formal Stuff:
- Board Resolutions: If you’re a nonprofit or government entity, you’ll likely need a formal resolution to accept the grant. This document outlines the funding source, amount, and intended use. Get those signatures!
- Acceptance Notification: Let the funder know you accept their offer. Timely communication is key.
- Stakeholder Communication: Spread the good news! Inform your team, partners, and the community.
2. Grant Management: Keeping Your Promises:
- Implementation: Stick to the program design you outlined in your proposal.
- Reporting: Understand and fulfill all reporting requirements.
- Team Roles: Clarify who’s responsible for what. The project director manages implementation, while the CFO handles finances.
- Financial Accountability: Maintain a clear audit trail and follow the funder’s guidelines.
3. Handling Multiple Wins:
- If you’re overfunded, contact each funder immediately.
- Discuss options like expanding the project or carrying funds over.
- Ethical grantseeking means being transparent and proactive.
When the Music Stops – Dealing with Rejection
Rejection is a part of the grantseeking journey. Don’t let it discourage you. Instead, use it as an opportunity to learn and improve.
1. Understanding the Feedback:
- Government Grants: You have the right to request peer review comments through the Freedom of Information Act (FOIA). Use this feedback to identify weaknesses.
- Foundations/Corporations: Feedback is less common, but don’t be afraid to ask.
2. Taking Action:
- Revise and Resubmit: Use feedback to strengthen your proposal for future submissions.
- Adapt for Other Funders: Tailor your proposal to different funding sources, scaling down if necessary.
- Don’t Give Up: Keep searching for opportunities and refining your approach.
Key Takeaways:
- Whether you win or lose, have a post-submission plan.
- Winning requires meticulous management and accountability.
- Losing provides valuable learning opportunities.
- Always maintain ethical standards, especially regarding transparency.
Grantseeking is a marathon, not a sprint. By understanding the post-submission process, you can navigate the ups and downs with confidence and increase your chances of success.
What are your experiences with post-grant submission? Share your tips and stories in the comments below!